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Creating a secure user account for AEERS. Can this be same as ADEM E2 login?
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Will we get an e mail reminding us that our password expires soon?
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When the RO logs in, is their facility list automatically populated? How about the preparer?
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I am not familiar with 'managing preparer'. How does one become a 'managing prepare'?
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I am the preparer for E2 for my RO. RO was not able to attend the meeting, and I have already set up my login for AEERS. Will RO be able to assign me as 'managing preparer' in the future?
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The facility reports will automatically populate?
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So when the annual report is due, we will see 'new report'?
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Yes, but on the home page. Not on the facility information page. Emissions reporting for the previous calendar year opens on January 1. Once the emissions for the previous year have been reported by the facility and accepted by ADEM, the next available reporting season will not open until the next January 1st.
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Who is my inspector?
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If I have one source with two stacks, can I report the source as if there is one stack? My calculations are by source.
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Regarding the ability to add new pollutants in the application, wouldn't pollutants be added already?
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The only reason to select 'no emissions to report' is if that particular release point has not been operating all year long, correct?
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When you say 'reporting season' is that semi-annual reporting?
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Do you know how many significant figures need to be reported? Is decimal precision specified?
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Is the significant figure automatically populated?
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When you say 'open to the public', does that mean this information can be found on ADEM website?
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Are we able to add additional email address for notification?
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Is this presentation available on the ADEM site?
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Is there a technical contact at ADEM that we can reach if there are questions in regards to questions for the XML Upload?
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Just to verify - the electronic completed submittal must be completed by?
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Can the RO be the preparer too?
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Yes, the RO possesses all of the permissions of a preparer in addition to the ability to review, certify, submit, revise and dispute reports for assigned facilities. The RO does not have to also get a preparer account to fill that role.
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Can the MP create preparer accounts?
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What is the difference between a managing preparer and a preparer?
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Additional email notification to VP or Director will have to be a preparer or RO, correct?
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On the previous page one of the submitted reports was shown as disputed - what does that mean?
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Can I register my RO on his behalf?
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Yes, you can initiate the RO account creation up to the point of requesting validation by ADEM staff. However, once the RO is validated, it is up to the RO to complete registration. AEERS will send a temporary password for the RO to enter AEERS and complete identity proofing. The initial process will allow the managing preparer to add any other preparers and begin the report. The RO must complete account set-up in order to submit the report to ADEM.
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Exceedance, is there a way to report exceedances?
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If you already have a letter on file to designate RO, do you have to do that again?
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As long as it is filed with the Air Division, in other words, it meets the requirements of an RO according to Title V, then you do not have to resend the letter.
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I missed some parts on uploading documents. Was there a way to have the documents not public?
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If you have to submit confidential information, you are able to submit a redacted copy of your documentation through the system and follow-up by sending a full hard copy to your ADEM Air contact. The system has a statement at the bottom of that page to check that you are submitting confidential information through the mail. They cannot accept your submittal until this process is completed.
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If an MP was listed when the RO account was created, do they start their account just by putting in their user ID and clicking "forgot your password"?
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This could be a repeat, but will the facility information already be populated?
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Yes, it is pulled from our internal permitting system. Please use the “Facility Details” and “Stack Report” documents in the Reports section of the facility information page to verify the layout of your facility. If anything is in error or it doesn’t make sense, please contact your ADEM Air contact.
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Will MPs and preparers be notified when a report is submitted by the RO or changed to accepted status?
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How far can we look back at our history?
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After submitting, do we still have to send a notification to ADEM?
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Will we receive a notification back?
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Sorry loaded question, when we submit our report, inspector sends back a notification letting us that ADEM has received your report, will we receive something similar?
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Will RO or all preparers get a receipt email?
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If rejected close to deadline (day of deadline), and it is now past June 30 - will satisfying the rejection AFTER June 30 make it late?
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Is the MP able to assign contractor/consultants as preparers?
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Are we required to use AEERS, or can we still do things the old way, pony express?
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Is there a reporting tool for air emissions from synthetic minor permit locations?
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Is there a power point presentation that we are able to see or it's a live demo?
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Will the presentation be available for download after the webinar?
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My email address has changed. How does the account information switch over from the old account to the new account after creating the new account
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Can you revise an XML report once it is "ready for review" status?
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For facilities that did not submit electronically last year, will we have to enter 2014 and 2015 data or will that be automatically populated?
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So all previous reported pollutants will already be auto populated for each emission point, right?
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Do you have any examples of additional documentation or summary of what information is expected for justification of significant changes?
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And the emission changes are looked at by each pollutant for each source right?
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Can we use one document per source if the reason for the difference is the same for each pollutant that is flagged? Is it a separate attachment for each Unit or one attachment with all calculations for the facility?
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How can an old account be deactivated once a new account is created due to an email change?
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First, the RO or managing preparer will need to deactivate the old account for each facility it’s linked to. Next, the RO or managing preparer will need to notify their ADEM contact or the AEERS help desk (aeers@adem.alabama.gov) to deactivate the account.
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Saving of data: As we were working with adding preparers and inactivating preparers in the Manage Preparers pane, the question arose asking how do you save the changes made to the preparers?
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On the emissions entry page, the dropdown list for methods, do they self-populate for the correct test? The drop down list contains a lot of choices that we’ve never had to deal with. Basically, when I enter pollutants, does the method code default to the one that I should use?
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It doesn’t know how you’ve calculated it. We use the data you submit for Title V for the AERR where we have to submit major source data to EPA. A lot of states do that as a separate reporting. We use the data you submit to us for two purposes. And because this is something we have to report with that data, that’s something we have to require you to enter. If your emissions factor came from a stack test, that will be something you want to enter.
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Say you entered, you checked the method and then turn in your calculations, I always reference the method in the spreadsheet. Say I click the wrong box in AEERS, will the inspector kick it back?
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What is the difference between an error and a warning?
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So there’s one piece of documentation that is your calculation methodology and there’s a separate document explaining your warnings?
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At what point do you enter the documentation? Is it for each emissions point?
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How often will an RO receive an email notification?
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When using the Contact ADEM Rep link, is it always up to date with the correct inspector?
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Can any preparer submit the emissions report to the RO for review?
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How does the RO make you a managing preparer?
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The RO does this when going through RO Registration. He can designate the MP at this time, or the RO can contact the AEERS help desk to designate or change the MP. Additionally, the RO can select/deselect a managing preparer in the manage preparers section for each facility.
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What is the RO Registration form online?
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Can a managing preparer deactivate an RO?
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Will previous years’ emissions values appear in the AEERS system even if we did not use the system last year?
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Do you have to have a managing preparer?
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The first time you’re setting up everything, the data for the emissions points, is that set up by us (the facilities)?
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Can you have multiple ROs?
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In addition to annual reporting can this be used for quarterly reporting?
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This is purely for the Title V reporting. This is not for your ACC, semi-annual monitoring compliance report. We’re working towards using this, or some component of this, for all of your reporting needs.
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Can I register my RO?
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Not completely but you can initiate the registration process for the RO. After submitting the RO’s registration information, the RO will receive an email notification that the registration is being reviewed by the facility contact. Once the ADEM contact accepts the RO registration, the RO will receive a temporary password to complete the setup of the account. If an MP was included in the registration, the registered MP user will then be an active managing preparer.
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Question on new emissions points. If they are considered insignificant, do they go under fugitive emissions? This is for a temporary boiler.